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Designing, setting up and operating a PMO to support a multi-year programme of SAP systems adoption

Total has an ambitious goal – to achieve a 50% increase in oil production by 2015. One of the main ways to make this happen will be through smarter operations – using data more efficiently and effectively. Total has a range of on and offshore projects planned, all with the aim of integrating SAP into the way they work. Some of these are already underway.

Total asked us to help bring these diverse projects together as a single programme, providing the learning, communications and change management expertise that will engage people in the programme for years to come.

We developed the change approach in close collaboration with Total’s UK leadership. Now, through the Project Management Office (PMO), we ensure the client team has the capability to respond to the changing demands of the programme.

Our Solution

  • Worked with leadership to establish an approach for change;
  • Established sponsorship [eg business process owners network] and a regular pattern of events to engage;
  • Created a visual identity and theme for the programme, showing the value of diverse functions working together.;
  • Supported the SAP Harmonisation theme with a message framework and straplines;
  • Created eLearning for new systems – such as  HR’s new Appraisals process;
  • Helped the client to support eLearning with a network of ‘key users’ – experts on hand to help;
  • Assembled a Communications Forum of Key SAP users & facilitated discussions/agreements on how to focus efforts across the programme;
  • Worked with Corporate Comms to define most effective channels and put a flexible comms plan together – ensuring the Programme would be evenly supported by project-specific communications activity.

Benefits and Outcomes

  • The Programme governance and reporting provided by the PMO ensures visibility of progress and allows for effective decision making;
  • Projects are initiated and reported on in a consistent fashion benefiting from improved coordination and communications between the project teams;
  • Active executive sponsorship (from the MD) raised the profile of the programme and strengthened its link to company strategy;
  • A revamped SharePoint space provides a central hub for the programme and connects all projects and learning;
  • A coherent programme ‘brand’ so that all project activity supports recognition of the Programme and its aims;
  • Easy to access tools and collateral to support key users in learning conversations.

Date: Jan 2015

If you‘d like to know how Afiniti could benefit change within your company, feel free to give us a call on 0845 608 0104